Let’s get one thing out of the way: I’m not here to impress you with a 14-tab dashboard or some productivity system that needs its own SOP just to log in.

What I am here for? Tools that make my life easier — not more complicated. That means fewer logins, less noise, and admin helpers that actually help. And yes, I’ve ghosted more than a few along the way.

✅ The Keepers (aka Tools I Use Every Week)

1. Google Drive / Docs

Shocking, I know. But this one’s the backbone of my digital brain. SOPs, client folders, drafts, screenshots, shared notes — it all lives here. It’s not fancy, but it’s functional, searchable, and I can share things with a link in 2 seconds flat.

2. Dropbox

Mostly for bigger file transfers or when a client insists. It plays nice with my existing systems and hasn’t crashed on me (yet), so it stays.

3. Telegram

I use this one with clients who hate email chains as much as I do. It’s quick, light, and doesn’t suck me into a doomscroll spiral like other apps.

4. QuickBooks

Not glamorous, but necessary. It keeps the books clean, the invoices flowing, and the IRS happy — which is really all I ask from a tool.

5. Canva

I am not a designer. I repeat: not a designer. But Canva lets me make clean, on-brand graphics without breaking a sweat. Social posts, blog headers, client visuals — if it needs to look decent, I’m doing it in Canva.

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🫱 The “It’s Complicated” Category

1. Voxer

I want to love Voxer. The voice-memo thing should be great…except I forget to listen to the messages. And reply. And then I forget what the message said in the first place. So yeah…we’re on a break.

2. OneDrive

Technically I have it. Technically I hate using it. It always feels like the clingy app that tries to auto-sync everything and just ends up making a mess.

3. Descript

Cool in theory. But it makes me work too hard to get clean edits, and half the time I’m fixing things it should have caught. I’ll use it if I have to — but I’m not thrilled about it.

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🤷‍♀️ Tools I’ve Never Used (and Honestly, I’m Fine With That)

• Asana
• ClickUp
• Trello
• Notion
• Airtable
• Evernote
• Slack
• Marco Polo
• Wave
• FreshBooks
• HoneyBook
• Adobe Express
• CapCut

Not saying they’re bad — they’re just not in my orbit. If a tool’s not dead simple to pick up and something I’d actually use in my day-to-day, it’s not worth the learning curve.

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💡 My Rule for Admin Tools?

If it doesn’t save me time, create clarity, or help me delegate… it’s gone.

No shame. No long goodbye. Just me quietly deleting the app and moving on with my life.